Sample Donation Thank You Letters

Posted by Dodd Caldwell · Nov 4, 2013

We’ve written two posts now to our nonprofit customers to help them get the most out of their donation thank you letters. We’ve given some best practices as well 5 pointers on writing these letters. If you’re one of our nonprofit customers, we hope you’ve receive some insight from these posts. Now we wanted to include some sample donation thank you letters and emails from imaginary nonprofits to give a guide as you’re writing your own.

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Here are our sample donation thank you letters and emails:

Sample Donation Thank You Email #1: Sent to donor automatically after his gift was received (MoonClerk provided service)

Dear Bob,

Thank you! We just received your generous $500 donation to Pine Hills Senior Center, and it means the world to us. Because of you, we can continue to serve at-risk seniors, and provide them a loving, nurturing, and healthy place to retire with dignity and grace.

We are so lucky to have you as a donor. Thank you for investing in our organization and in the seniors we serve. Your generous gift will go to good use, and we’ll update you throughout the year with program announcements and special events.

We hope you will join us soon for one of our weekly public dinners, where you can meet some of the seniors whose life you are changing! Call me at (123) 456-7890 to find out more and RSVP.

Thank you again for your investment in Pine Hills Senior Center, and your belief that our clients deserve to retire with dignity and respect. 

Sincerely,

Mary McHill

Executive Director

Pine Hills Senior Center

 

Sample Donation Thank You Letter #1: Printed, signed, and mailed 2 days after donation was received

 September 2012

Mr. Robert Robertson, III

123 Main Street

Smalltownsville, XX 12345

 Dear Bob,

 Kathy is smiling because of you! Kathy is one of our residents here at Pine Hills Senior Center, and she’s been struggling with depression ever since her husband passed away late last year. Because of you, this year will be different. We’re making sure Kathy gets extra sessions with our in-house social workers this month, and have also signed her up to go to a local play with her friends. We’re working hard to make sure that Kathy is happy and healthy. Your generous $500 commitment is what allows us to do that. 

We’ve been helping seniors like Kathy for over 20 years. Our staff includes social workers, nurses, and doctors, who work around the clock to make sure that at-risk seniors retire with dignity and grace. As you know, we are more than a nursing home. We are a place for seniors to come home, and to build a real life. You’re an important part of the community they build here.

Last year, your generous donation helped us plant a garden of local vegetables and herbs on our three acres of land. Many of the seniors have told us this is their favorite place on our campus. They work in the garden alongside local college students and community members, and once a week we enjoy dinner together, with fresh produce we’ve picked from the garden that day. We hope you can join us some night, and see the smile on Kathy’s face as she serves up her famous tomato salsa!

On behalf of Kathy and all of her peers, thank you again Bob. Your generosity and commitment are invaluable to Pine Hills Senior Center, and we are proud to call you part of our donor family.

Sincerely,

Mary McHill

Executive Director

Pine Hills Senior Center

 

Sample Donation Thank You Email #2: Sent to donor automatically after his gift was received (MoonClerk provided service)

Dear Stacy,

 On behalf of the many dogs that we serve, thank you for your donation of $250 received on September 13th, 2013.  Your gift allows the Animal Rescue Organization to continue its mission of rescuing and rehabilitating dogs throughout the area.

There are thousands of dogs that need rescuing and we hope that you will consider giving again in the future. Please visit our website to support our mission.

Please keep this email for your tax records. Your gift is tax deductible to the fullest extent of the law.

Jimmy Jones

Operating Manager

Animal Rescue Organization

 

Sample Donation Thank You Letter #2: Printed, signed, and mailed 2 days after donation was received

Stacy Perkins

123 W. Main Street

Chicago, IL 60001

Dear Stacy,

 From one dog lover to another, thank you for your generous gift of $250. I am overjoyed to see such a generous first-time gift from you, and am honored to welcome you into our donor family.

Your $250 gift makes a big difference in the lives of the dogs we serve. Pumpkin is one of the more than 300 dogs that we will rescue this year. Pumpkin is a pit bull mix who was dropped off at our doorstep after being shot in the back leg. She was malnourished, afraid of people, and in incredible pain.

Stacy, you know that no dog is beyond hope. When we looked at Pumpkin we knew she was an amazing dog. Even in pain, she took treats from our trainer, and wagged her tail. She received emergency surgery from our partner vet clinic and was rehabilitated by our expert staff. Today, she’s receiving daily obedience training classes from our head trainer, John, and spends time snuggling with our Development staff in between meetings.

Your generosity and commitment to helping dogs like Pumpkin is what enables us to rehabilitate and adopt out hundreds of dogs each year. Thank you so much – on behalf of Pumpkin and al the dogs we serve – for believing in second chances. We couldn’t do this without you.

Please call me at (888) 321-4321 if you’d like to stop by the shelter and meet Pumpkin or one of our other amazing dogs, and see your donation at work!

Sincerely,

Jimmy Jones

Operating Manager

Animal Rescue Organization

 

If you have any questions about how Moonclerk can act as a tool to help your nonprofit collect donations on your site, check out our page for nonprofits or shoot us an email.

Image by Flickr User: Dave Goodman

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